Poland Work Visa for Indians

About Poland Work Visa

The country's strong emphasis on innovation and development, coupled with its well-established educational institutions, offers a range of professional and academic opportunities. Moreover, Poland's growing international business presence provides a supportive network for career advancement. Here are some key facts about the country.

Documents Required for a Poland Work Visa for Indians

If you are planning to visit Poland for business meetings, conferences, or other business purposes, you can apply for a Polish Schengen Visa- Business. Here's a checklist of the documents you must submit while applying.

• Passport: Must be issued within the last 10 years, valid for at least 3 months beyond the intended departure from the Schengen area, and contain at least two blank pages.
• Visa Application: Completed Poland visa application form, signed twice by the applicant (over 18) with the signature matching the one in the passport. Two recent colour photos (passport-sized, 35mm x 45mm, with a white background, taken within the last 6 months).
• Checklist: Include a checklist to ensure all required documents are submitted.
• Flight Itinerary (Reservation Only): Proof of a return flight reservation. If travelling to multiple Schengen countries, provide proof of intra-Schengen travel (flight, train, or car rental). Include travel dates and the first entry point.
• Travel Medical Insurance (TMI): Original and a copy of the Travel Medical Insurance (TMI) certificate from an approved insurer. Must be valid for the Schengen area for the entire stay, cover emergency medical treatment, hospitalisation, and repatriation with a minimum coverage of EUR 30,000.
• Documents Confirming the Purpose of the Trip: Documents must confirm the applicant's identity, the purpose of the trip (meetings, conferences, business events), and the intended duration and location of stay.
  1. An invitation letter from a company/organisation in Poland, including the details of the invited party, the purpose of the visit, the applicant's identity, and the stay dates.
  2. Employer's cover letter detailing the travel plan.
• Accommodation: Proof of booking suitable accommodation for the entire stay in Poland or other Schengen member states.
• Proof of Financial Means:
  1. Original private bank statement from the last three months, stamped and signed by the bank.
  2. tax return acknowledgement from the last two years.
  3. If employed: pay slips for the last three months and employment contract.
  4. If self-employed or a company owner, company registration certificate with GST number for Indian companies.
• Additional Documents: Any additional documents that might support or clarify the purpose of your trip.
• Residence Proof: ID proving legal residence within the jurisdiction of the Embassy/Consulate.
• Passport Data Pages Copy:
  1. Copy of the passport data pages (first and last pages).
  2. Copy of pages with previous Polish/Schengen visas if applicable. If visas were in an old passport, include copies of the data pages from that passport as well.

If you wish to stay and work in Poland for an extended period of time, you must get a D-type National Visa- Work. Here's a table summarising the documents required for this type of visa:

• Passport: Must be issued in the last 10 years, valid for at least 3 months after the intended departure from the Schengen area, and have a minimum of 2 blank pages.
• Visa Application:
  1. Completed visa application form, signed twice by the applicant (18 years or older) with the signature matching that in the passport.
  2. Two recent colour photos (passport-sized, 35mm x 45mm, with a white background, taken within the last 6 months).
• Flight Itinerary (Reservation Only): Proof of a return flight reservation. Include dates and the first entry point.
• Travel Medical Insurance (TMI): A copy of the TMI certificate from an approved Indian insurance provider. Must be valid in the Schengen area for the entire stay, with a minimum coverage of EUR 30,000 for emergency medical treatment, repatriation, and death. Alternatively, provide proof of mandatory insurance through the Polish Social Insurance Institution (ZUS).
• Documents Confirming the Purpose of the Trip:
  1. Original and a copy of the valid work permit.
  2. of the company's registration in Poland (KRS &– National Court Register).
  3. Original employment letter given by the Polish employer on the official letterhead and should include company details, applicant's employment details, and any additional conditions of employment.
  4. If applicable, a letter provided by the current employer confirming the international transfer and approving the applicant's leave/absence.
  5. Optional supporting documents:
     - Professional/educational certificates (copies and originals, attested by MEA/MFA).
     - Work experience certificates (copies and originals).
     - Police Clearance Certificate.
• Accommodation- Proof of accommodation booking for the entire stay in Poland, such as a lease agreement or other accommodation documents.
• Additional Documents: Any additional documents that might support or clarify the purpose of the trip.
• Residence Proof: ID confirming legal residence within the jurisdiction of the Embassy/Consulate.
• Passport Data Pages Copy:
  1. Copy of the passport data pages (first and last pages).
  2. Copy of pages with Polish/Schengen visas, if applicable. If the visas were in an old passport, include copies of the data pages from that passport as well.

Types of Poland Work Visa

There are two Poland work visa types that you must choose from. You can choose a type that aligns with your travel purpose and duration. Here's a summary of various Poland work visa types that are available.

How to Apply for a Poland Work Visa for Indians?

You can apply for a C and D type visa through VFS Global or the Polish embassy. Here's a step-wise guide on how to apply for a Poland work visa.

1. Choose the appropriate visa type according to the specifics of your employment in Poland and the length of your stay.
2. Prepare your documents according to the checklist provided for your visa category. Ensure you have photos that meet Poland's work visa photo specifications.
3. Visit the official e-Konsulat website and choose 'India' from the list of countries.

Pick the embassy location that is most convenient for you from the available options.

1. From the menu on the left, select either 'National Visa- Fill in form' or 'Schengen Visa Fill in Form,' depending on your situation.
2. Complete the form with your passport information, personal details, and other required data.
3. Schedule an appointment at the nearest Polish embassy.
4. Alternatively, you can visit the VFS Global website and book an appointment at the nearest visa application centre.
5. Print out the completed application form and submit it to the embassy on your appointment day, along with biometric data and the required supporting documents.
6. Await the processing of your visa application.

Poland Work Visa Fees

Here's a summary of the Poland work visa fees to be paid while submitting your application.

*Visa fee subject to exchange rate fluctuations

How to Track the Status of Poland Work Visa for Indians?

Here are the steps to check the status of your Poland work visa status:

Via VFS Global:

1. Go to the VFS Global website.
2. Click on 'Track your application and Appeal.'
3. Select 'Track your Visa Application Status Online.'
4. Input your reference number and last name.
5. Submit the form to view the Poland work visa status.

Via the Embassy Website

1. Navigate to the Polish Embassy's visa status page.
2. Look through the list of passports available for pick up and check if your passport number is listed.